Every homeowners association runs on the same three things: money, rules and communication. Software for that job used to be a filing cabinet with a login. In 2026 it is increasingly an assistant that answers questions, drafts the newsletter and chases dues.
The catch is how differently these platforms charge: per unit, per community, in bands by size — with AI sometimes in the plan and sometimes a separate invoice line.
Below are eight platforms that publish their prices, what their AI does, and the vendors whose AI is real but whose pricing only lives in a demo.
How HOA software is priced in 2026
Four units of pricing keep showing up: per unit per month for self-managed communities, per community for managers running a portfolio, flat monthly plans for small boards, and band-by-size pricing set by how many homes you look after.
Only one of those units scales with the work: an assistant answering 300 questions a month costs more than one answering 30, which is why platforms cap AI usage or sell it as an add-on. For the landlord side, see our roundup of AI tools for property managers covers that half of the market.
1. PayHOA — per-unit pricing with Gable AI billed on top
PayHOA sells one plan with every feature, priced by how many units you manage, for self-managed boards and management companies. Accounting, invoicing, payments, messaging and owner records are included.
Pricing runs from $49 a month billed yearly for 1–25 units up to $249 for 401–500, or $54–$275 monthly. Past 500 units, and for management companies, it is $0.55 per unit with a $275 monthly minimum. Gable AI, which answers from your own documents, is free for three months then from $24.50 a month, or $0.27 per unit for managers.
Why it made the list: the clearest per-unit pricing here, with AI honestly priced as an add-on.
2. Buildium — flat plans for growing portfolios
Buildium is property-management software that also serves community associations, so it is built for managers with several communities rather than one board. Accounting, leasing, maintenance and resident comms sit together.
The plans start at $65 a month on Essential, $202 on Growth and $420 on Premium; eSignatures cost $5 a document on Essential and nothing on Premium. The AI Assistant sits on the entry plan, the full AI and automations suite is Premium, and Lumina AI Workforce is a separately priced add-on.
Why it made the list: a real AI stack — but price the add-ons first.
3. AppFolio — per-unit, with a 50-unit floor
AppFolio is the enterprise name here: accounting, inspections, maintenance, leasing and resident messaging, with a dedicated community-associations offering.
Published pricing runs at $1.49 per unit per month for the core tier, $3.20 for the next and $5.00 for the accounting-heavy tier, all with a 50-unit minimum — so a nine-home self-managed association is not the customer. Realm-X, AppFolio's AI layer, appears as Assistant and Messages on the core tier and as Flows above it.
Why it made the list: AI is bundled, but the entry point is fifty units.
4. ManageCasa — cheap tiers with metered AI
ManageCasa targets self-managed associations and small managers, with accounting, maintenance tracking, architectural requests, leasing and a resident portal.
Base is $45 a month billed yearly, Growth is $80 and Premium is $130, with discounted onboarding on selected plans. OCR scanning costs $0.10 a scan, printed mail $0.95 for the first page, eVotes $100 beyond your allowance, and bookkeeping from $175 a month. Minii AI is built into all three plans with a limited allowance.
Why it made the list: the lowest entry price with AI in the plan rather than upsold.
5. TownSq — per community, with AI as a $20 add-on
TownSq combines a resident app, a management workspace and homeowner payments across communities, so it is usually bought by a management company.
Pro starts at $90 a month for one community and Advanced at $145 for two to ten, with Enterprise quoted and 10% off annual. The TownSq Ai Automation Tool is $20 a month per community, the website builder $10, architectural requests $20, concierge $99 and a voting event $250 plus a $25 setup fee.
Why it made the list: AI priced per community instead of buried in a demo.
6. Condo Control — unit bands, with Capstan AI separate
Condo Control serves condos, HOAs and co-ops with a resident portal, accounting, amenities booking, compliance tracking and front-desk tools.
Its own pricing tool works in unit bands: $67.50 a month for under 50 units, $135 for 100–199, $270 for 200–299, $405 for 300–399 and $540 for 400–499. Capstan AI — covering the AI manager assistant and the inbox handling voice, text and email — has no published price, so it is quoted.
Why it made the list: the bands are transparent; the AI line is not.
7. HomeHerald — flat pricing by community size, AI included
HomeHerald is built for self-managed boards: the board keeps control and Herald does the admin. Newsletters, letters, votes, dues and documents live in one place, with an AI called Herald working on the community's own records.
Pricing is flat by size rather than per home — $65 a month up to 105 properties, $125 up to 205, $250 up to 400, $325 up to 600, $400 up to 800 and $500 up to 1,000, with no implementation fee. Extras: $5 once for the community's own number, postage at $1.33 a letter, and a 4% plus $0.30 card fee.
Why it made the list: AI is the product here, not an upgrade path.
8. HOA-OS — three flat plans built around AI
HOA-OS is the newest and most AI-first entrant: the platform is built around an assistant that drafts newsletters, builds the community website, logs violations, escalates overdue assessments and generates a budget from your ledger.
It publishes three flat monthly plans with a 30-day free trial and 15% off annual: $24 for Starter, $49 for Community and $89 for Premium, where the 24/7 resident AI assistant and AI financial insights live. Payments carry a 1% platform fee on cards or $1 flat for ACH.
Why it made the list: the only vendor here shipping AI as the default, not the upgrade.
Platforms that publish a price and ship no AI
Not every board needs an assistant. HOA Express publishes a free plan plus $15 and $21 a month billed yearly for up to 25 households, with no AI claim on its pages. RunHOA charges a flat $399 a year for every feature, also with no AI.
Both suit a board that wants accounting, a portal and a website rather than a chatbot. The trade-off: the routine admin stays manual.
The AI that comes with no price tag
The platforms with the most advanced AI publish the least pricing. Vantaca markets HOAi Fleet, "an AI workforce that does the work, proactively, at scale". CINC Systems ships Cephai, which it calls the first generative AI built for community association management, and FRONTSTEPS has ALLi.
Enumerate sells Numa AI skills and agents with a $500 monthly minimum, and publishes the minimum and nothing else. Smartwebs lists AI prescriptive technology beside undisclosed implementation fees, and HOALife starts at $199 a month for software priced in a 30-minute demo.
The pattern is consistent: vendors selling to managers with hundreds of communities quote; vendors selling to a single board publish.
How to choose without sitting through five demos
Start with the unit count, which sorts this market faster than any feature list. Under 100 units, PayHOA, ManageCasa, HOA-OS, HomeHerald and HOA Express publish comparable numbers. Between 100 and 500, unit-band and per-unit pricing converge, and per-community pricing only looks cheap across several communities.
Then decide who owns the AI line on the invoice. Two questions: is the assistant included in the plan you are buying, and what happens when usage exceeds the allowance? PayHOA meters Gable AI, TownSq charges $20 a community, and Condo Control quotes Capstan separately.
Finally, price the payment fees, which scale with assessments rather than seats. Card fees run from 1% at HOA-OS to 3.5% plus $0.50 at PayHOA and 4% plus $0.30 at HomeHerald — on a $400,000 assessment run that spread is real money.
The honest takeaway
HOA software in 2026 does not lack AI; it lacks price transparency where the AI is strongest. The platforms a single board can buy publish their numbers, and most include an assistant.
If you manage one community, start from the published prices, run the assistant against your own governing documents on a trial, and treat add-ons and card fees as part of the cost. If you manage fifty, you will be quoting — and the demo is where you learn what the AI does with your data.
Cover photograph: Gabriel Picard, CC BY-SA 4.0, via Wikimedia Commons.